As a full-service creative events agency and a destination management company (DMC), we’re used to handling both outbound incentive trips and inbound trips coming to Austin. We love showing off our city to our guests just as much as we love traveling with our retainer clients to other cities. Both forms of incentive travel are a normal part of our day-to-day, so we get questions on incentive planning all the time: How is this possible? How do I budget for it? Where do I start?!

Here’s a few tips from us on how to best plan incentive travel with your events agency:

TALK THROUGH POTENTIAL DESTINATIONS.

When we’re planning an outbound incentive with our clients, we run through their list of dream destinations and talk through various logistics of each. We help our clients understand the culture of those cities.

MAXIMIZE THE BUDGET.

Typically, certain markets are higher spend than others. We help our clients understand the costs of living and various values of the dollar in potential destination markets. It’s our job to ensure our clients make the smartest and most strategic financial decisions so that their budgets are maximized.

REMEMBER THE LITTLE THINGS.

We’re always thinking about the fine details. We factor in things such as climate, weather patterns, public events, and festivals into the destination decision-making. Ahead of time, we help our clients consider what those nitty gritty details can do to their internal planning schedule.

Even as an Austin DMC company, when we personally travel and take our own incentive trip, we utilize the local DMCs in the destinations because we value their expertise and their relationships. Planning travel is made much easier when working with a company who has those extended relationships across the world.

Do you have an incentive trip in the pipeline? Email us at sales@redvelvetevents.com to see how we can best assist you.