Hi everyone – Samantha here, RVE’s current intern. When you think of an internship, you may think of making copies, running for coffee, or simply shadowing with no opportunity for input. After six months here, I can tell you this role is anything but a “typical internship”. I have gotten the opportunity to assist in the planning efforts of multiple diverse programs, work onsite in various capacities, gain experience in every department of our company, and even lead my own client-facing event from ideation to execution. While no two days are the same (yes, the cliché is true…), here is some insight into what a “typical” day in the office might look like for me.
PS: Did you know we track all of our hours? This is actually a real day I had!
8:10 AM • Arrive in the office
I normally arrive to the office between 8:30 and 9:00, depending on the work I have on my plate that day. If I know I have a lot of meetings, I will come in a bit earlier to get a head start.
8:10 – 8:30 AM • Check and organize my inbox
I treat my inbox as my to-do list, so I go through every morning to sort emails into their proper folders.
8:30 – 8:50 AM • Walk to get breakfast
We share our parking lot with a killer bakery (seriously, 85°C Bakery, you are killing my wallet), so more often than I would like to admit, I will walk across the lot and pick up a pastry…or two…or three.
8:50 – 10:20 AM • Assemble invitations
For a program I was assisting on, I organized a client’s guest list into our own internal master file, and then assisted our creative team with actually assembling the invitations…this included shredding dictionary pages, decoupaging boxes, and breaking out a vintage typewriter.
10:20 – 11:00 AM • Client research
At this point I had just been assigned my first event as a program lead, so I spent some time researching the client and their past events.
11:00 – 11:45 AM • Meet with team member to brainstorm
We really work as a great team here, so I met with another program manager to discuss ideas I had for my program and help develop my planning strategy.
11:45 – 12:20 PM • Debrief past event with program managers
The week prior, I had shadowed and worked onsite for an event, so I sat in on a debrief meeting and provided feedback on the areas of the program I touched.
12:20 – 1:00 PM • Lunch break!
I usually try to bring my lunch into the office, so I will often use the break to get some schoolwork done or just relax and talk to coworkers at the kitchen table.
1:00 – 2:00 PM • One-on-one meeting with my manager
Every week, I meet with my manager to discuss the programs I am working on, chat through any challenges I am facing, and discuss any internal updates. It is so nice having a consistent meeting on the calendar to ensure we are all getting the most out of my internship!
2:00 – 2:30 PM • Check and sort through emails
I like to sit down in the afternoon and dedicate some time to responding to emails and making sure I am not missing any urgent to-dos for the day.
2:30 PM – 3:00 PM • Call with a caterer
I had an initial call with a caterer where we discussed menu ideas, service style, and a general timeline for an upcoming event.
3:00 – 3:30 PM • Updating a master document
We are very process driven here at RVE, and one of our most important processes is the usage of our “master” document – AKA an extensive Google Drive sheet that lives with each program. For this one, I was updating and quality checking important information such as key contacts and run of show.
3:30 PM – 4:00 PM • Team meeting with a vendor
About once a week, we have vendors come into our office to share what they are developing. These meetings are great for me to attend as I get exposure into the different sides of the event industry, and it helps our team always pitch the most up-to-date and cutting-edge ideas.
4:00 – 5:00 PM • Blog writing
At the beginning of my internship, I expressed interest in content marketing, so I now write our blog posts each week!
5:00 PM • Time to go home!
I normally wrap up between 5 and 5:30 pm and head home for the day.
I hope this has given you a better idea of the autonomy, creativity, and learning opportunities that come with this internship. I have personally grown so much through this position, and am so grateful to be a part of a company that fosters my passion and education.
Think this position would be a great fit for you? You are in luck – applications are currently open for the Associate Program Coordinator Internship! This is a full-time position that runs from June 2019 – May 2020. Learn more and apply here! If you have any questions about this role or any of our other career opportunities, please reach out to careers [at] redvelvetevents.com. No phone calls or walk-ins, please.